Job Posting – Donor Relations Coordinator, Pierpont Community and Technical College

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Reporting to the Vice President, Institutional Development/Foundation Director, the Donor Relations Coordinator assists with all processes and activities for the Pierpont Community & Technical College Development department and its affiliated Foundation in Fairmont, West Virginia. Works proactively to facilitate effective stewardship activities for donors, prospects, and other constituencies as necessary. The Donor Relations Coordinator is a professional position whose primary functions are donor relations, development, and project and administrative support. This position will provide assistance in general office operations, stewardship and donor relations, communications, meeting and event support, and calendar management.


  • Provide general clerical support, answer general development phone inquiries, provide professional assistance and interaction with donors (via phone, computer and face-to-face).
  • Provide support when acknowledging appropriate financial and in-kind donations by correspondence.
  • Provides administrative support for all mailings and data entry.
  • Drafts personalized and timely acknowledgement letters to donors, using appropriate templates as guides, for the vice president, or president’s signature.
  • Assists vice president with coordination of regular updates to acknowledgement template letters. Monitors progress and tracking of acknowledgements, from approval to completion.
  • Establish and manage information tracking processes regarding acknowledgement, recognition, on-going communications and continued cultivation of past and current donors and members to enhance their relationship with Pierpont and increase the likelihood of continued contributions.
  • Maintain online profiles. Assists with Pierpont communications, including social media posts, web site updates and communication coordination.
  • Maintains records and ensures that gift, donor and recipient information is tracked appropriately.
  • Coordinates and proactively manages tasks to prepare for upcoming meetings and events, which includes scheduling, preparing documents and agendas, logistics, and disbursement of pertinent information to attendees.
  • Attends internal and external meetings and community events as required.
  • Works with VP Institutional Development to create solicitation and year-round engagement strategies to retain current and attract new donors.
  • Maintain physical donor communication materials and inventory of general development team supplies.
  • Document a systematic and integrated donor relations program.
  • Generate development reports from database (sponsors, major donors, individuals, lapsed donor, etc.).
  • As appropriate, provide prospect research for vice president.
  • Solicit in-kind donations for various events.
  • Performs other duties as assigned.


  • Excellent written and oral communication skills that are effective with a diverse range of audiences including board members, volunteers, internal staff, donors, executives, potential funding partners, and all other constituencies.
  • Ability to maintain a high level of confidentiality.
  • The ability to work independently and as part of a team; detail oriented, well organized, focused and goal oriented, with a high level of initiative and energy, as well as problem solving skills.
  • The knowledge and ability to execute and/or support, and oversee a comprehensive donor acknowledgement and recognition plan.
  • Proficient in Microsoft Office, including Word, Excel, PowerPoint..
  • Familiarity with financial systems and reports.


  • Bachelors degree and three years of experience in administrative support and/or donor management in higher education or other nonprofit organization, or an equivalent combination of education and experience. Prior experience in donor database systems preferred.


  • Prolonged periods of sitting at a desk and working on a computer.
  • Ability to travel and visit internal and external individuals in various locations.
  • Must be able to lift 15 pounds occasionally.


All applicants MUST apply at

Pierpont Community & Technical College is an equal opportunity provider, committed to employing a diverse faculty and staff, and actively seeks applications from women, minorities, and other persons from traditionally under-represented groups.  

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